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Managing Inventory with Inventory Ally
Managing Inventory with Inventory Ally

How does Inventory Ally work?

Updated over a week ago

Streamline Your Inventory Management with Inventory Ally

Are you tired of the constant struggle to manage your inventory efficiently in your practice management system (PMS)? You're not alone! Keeping your inventory up-to-date can be a daunting task. It often leads to endless hours of auditing or, in some cases, simply ordering items as they run out. The problem? PMS inventory management systems are not tailored to your unique business needs. They're designed for manufacturing, overlooking the complexities of service-oriented businesses like yours.

The Challenge in Veterinary Hospitals

In a veterinary hospital, a significant part of your inventory consists of white goods and service packages. Tracking these accurately within your PMS can be quite a challenge. The result? Constant auditing and manual adjustments become necessary. You might have resorted to makeshift solutions like cards, boxes, spreadsheets, and tags. While they can work, they often create a reliance on a single person, which can be overwhelming.

Introducing Inventory Ally

Recognizing the need for a better solution, we developed Inventory Ally. Our mission is to provide you with an inventory management system that streamlines your inventory, ensuring you always have the right supplies on hand, without wasting time, money, or space. We understand the importance of monitoring issues like theft, expiration, and waste while keeping inventory management hassle-free.

The Power of Best Practices

Effective inventory management requires best practices, such as setting designated par levels for each item and implementing cycle counting. This approach increases turnover for expensive items and allows bulk ordering for cost-effective ones.

Inventory Ally automates these best practices and dynamically adjusts your par levels based on your hospital's consumption. The system analyzes your order history and classifies items into four categories, optimizing the balance between cost, time, and loss based on priority.

Cycle Counting

1. Every Week: These are expensive or volatile items that require weekly replenishment. This approach minimizes tied-up funds and enables quick responses to changes in demand. They make up about 5% of your inventory.

2. Every Quarter: Low-cost items or white goods are replenished once a quarter. Ordering in bulk and less frequently is ideal for nearly half of your items.

3. Every Other Week and Once per Month: The remaining items are split between these two categories based on their value and volume.

4. Hidden: Items with very low usage (only 1 or 2 units ordered in the last twelve months) are excluded from cycle counting. However, you can still order them as needed or include them in a cycle count if you wish to monitor them.

Effortless Weekly Counts

Every week, Inventory Ally presents you with a list of items to count. Over 12 weeks, you'll count weekly items twelve times, Every Other Week (EOW) items six times, monthly items three times, and quarterly items once. The count sheet is automatically updated and saved each week, so you don't have to keep track of anything.

Continuous Improvement

As time goes on, Inventory Ally continues to learn and adapt, ensuring your Cost of Goods Sold (COGS) aligns perfectly with your hospital's demands. Your inventory value on hand will decrease, saving space and resources, and you'll have more time to focus on your patients.

Experience the ease and efficiency of Inventory Ally today and transform your inventory management for good!

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