Streamline Your Inventory Management with Inventory Ally
Are you tired of the constant struggle to manage your inventory within your practice information management system (PIMS)? You’re not alone. PIMS were designed for manufacturing, not for the unique needs of veterinary hospitals, and that’s why they often lead to time-consuming audits, stockouts, and overordering.
In veterinary hospitals, your inventory includes a mix of medications, consumables, and service packages, which can be tough to track accurately within a PIMS. This often forces you into manual solutions like spreadsheets or tags, creating inefficiencies and relying too heavily on one person.
Introducing Inventory Ally
Say goodbye to wasted time, unnecessary stockouts, and overordering. Inventory Ally is designed specifically for veterinary hospitals, offering a smarter, more efficient way to manage your inventory. With our solution, you can keep your inventory in check and ensure your hospital runs smoothly, so you can focus on what matters most—caring for your patients.
The Three Key Ingredients of Inventory Ally
Managing inventory doesn’t have to be a guessing game. With Inventory Ally, we simplify the process using three essential components:
1. Order History: The Foundation of Smart Ordering
Think of Order History as the base layer—it tells us what you’ve purchased in the past so we can predict what you’ll need in the future.
What It Does: Tracks past orders and automatically calculates reorder points and ordering frequency.
Why It Matters: Without tracking purchases, inventory management becomes reactive instead of proactive.
Pro Tip: Uploading your order history weekly ensures that your reorder recommendations stay accurate.
2. Estimated Quantities & Physical Counts: Keeping Stock Levels Accurate
Inventory Ally minimizes the need for constant manual counting. Instead, we rely on estimated quantities and allow for quick adjustments when needed.
What It Does: Uses past orders and sales data to estimate how much stock is on hand.
Why It Matters: Instead of counting every single item, your team can quickly approve estimated quantities or key in actual counts as needed.
How It Works: Each week, you’ll review a subset of items and confirm estimated quantities or enter actual counts. This allows Inventory Ally to build an accurate, up-to-date picture of your inventory.
3. PIMS Transaction Data: Refining Your Order Recommendations
Your PIMS sales data helps fine-tune your estimated quantities by tracking what’s actually been dispensed.
What It Does: Adjusts your inventory levels based on actual usage recorded in your PIMS.
Why It Matters: This prevents over-ordering and stockouts, ensuring that your shelves match real-world demand.
How It All Comes Together
Each week, you’ll log into Inventory Ally and:
Upload your order history (or let it sync automatically with Covetrus).
Review estimated quantities and key in physical counts if needed.
Approve your suggested order, based on real-time usage and inventory trends.
Push your order directly to your vendor’s shopping cart to save time.
Smarter Inventory Practices for Veterinary Hospitals
Many veterinary teams struggle with balancing inventory costs, time, and availability. That’s why Inventory Ally also helps you optimize your inventory with:
Reorder point adjustments: Your minimum and maximum reorder points update dynamically based on seasonality and demand.
Order frequency recommendations: Expensive, fast-moving items (like Apoquel) are ordered weekly, while lower-cost items (like gauze) can be ordered in bulk less frequently.
Cycle counting that makes sense: Instead of counting everything at once, Inventory Ally organizes items into easy-to-manage cycle counts.
Backorder solutions: With merged groups and safety stock options for critical medications like euthanasia drugs, you’ll always be prepared.
Real Results from Veterinary Teams
Veterinary teams using Inventory Ally report:
Time savings: Cutting inventory management time down to 30 minutes per week.
Cost savings: Reducing Cost of Goods Sold (COGS) by 3-4% through better ordering.
Less excess stock: Freeing up thousands of dollars in inventory that would otherwise sit unused or go expired.
Make Inventory Hassle-Free with Inventory Ally
By leveraging Order History, estimated quantities, and PIMS data, Inventory Ally makes managing your hospital’s inventory simple and stress-free. Whether you’re looking to reduce stockouts, save time, or optimize your costs, our system ensures that you always have the right products at the right time—without overcomplicating the process.
Ready to take control of your hospital’s inventory? Let’s get started with Inventory Ally today!