Adding items to the Want List helps your team stay stocked by tracking what you need to order—whether it’s a product already in Inventory Ally or a one-off item you don’t typically purchase through supported vendors. Follow the steps below to add the item, confirm quantities and details, and (optionally) report a stock-out so our team can investigate recurring availability issues.
Communication is key in a busy practice. The Want List lets your entire team flag special requests or missing items in real time. This short tutorial shows you how to submit and approve these requests:
Items managed in Inventory Ally
Step-by-Step Instructions
Use this flow when the item already exists in Inventory Ally (typically with order history and purchasable through supported vendors).
Select the Hospital you’d like to add this item to the Want List for.
Click Add to Want list.
Scroll through the dropdown or start typing to find your product.
Click the product you wish to add.
Enter the quantity on hand.
Click Show available quantity to view storage locations, estimated on hand, last order date, and average daily usage. (Optional)
Review product details.
Report stock-out. (Optional)
If the item is completely out of stock, click Report stock-out. The Inventory Ally team will investigate and work to help prevent it from happening again.
Click Add item.
Note: After you add a managed item, it appears in Counting → Want list and is added to the This week list for counting.
Want List
This Week
Items not managed in Inventory Ally
Use this flow for items that aren’t currently tracked in Inventory Ally. These are typically items that:
Can’t be purchased through PromoVet, MWI, Covetrus, or VetCove
Don’t have an order history linked to your account (simply order to have it appear)
Read more: How are new items added to Inventory Ally
Common examples include paper towels, ink cartridges, office supplies, or cleaning products.
Step-by-Step Instructions
Click Add to Want list.
Start typing the name of the item you want to order. When you finish typing, click Add ‘Paper towel’ as a one-off item.
Select the Unit of measure.
If the product is for a specific patient, toggle For a Patient and enter their name. (Optional)
Click Add item.
Note: One-off items not managed in Inventory Ally don't appear on the Want list tab. Administrators and Hospital Administrators can find and review these requests in Notifications.
6. Click the bell icon to open Notifications and find the one-off item request.
7. Review the request, then click Acknowledge or Dismiss.
Click Acknowledge to move the request from Unprocessed to This week.
Click Dismiss if the request doesn't need to be processed.
After Inventory Ally uploads the item's order history, it adds it to the managed inventory list.
Read more:
Reviewing and Approving Want List Requests — learn how administrators review and process requests for managed and one-off items.
Quick Access to Want List — let team members add items without logging in or by scanning a QR code.
We value your feedback as we strive to build the best version of this feature for our community. Please let us know how the Want List works for you and whether there are any additional features or improvements you’d like to see.