The depletion date estimates when Inventory Ally expects an item to reach zero based on the information currently available. If the predicted date doesn't match what you expect, review the areas below to ensure the system is working with accurate inventory and usage data.

The depletion date predicts when an item is expected to reach zero inventory.

If the predicted date falls before your next scheduled review, Inventory Ally identifies the item as Low Stock during the current review cycle. If the depletion date falls after your next scheduled review, the item may not appear on your current review list because Inventory Ally expects sufficient inventory to last until the next scheduled count.

Compare the item's Estimated Quantity on Hand with the actual quantity available in your hospital. Entering accurate inventory counts updates the estimate and helps ensure depletion dates reflect your current inventory levels.

Review the item's recent usage to confirm it aligns with your expectations. Unexpected increases in usage can cause inventory to deplete faster than anticipated and move the predicted depletion date forward.

If the item uses sales data, confirm that it is mapped correctly.

Open the PIMS Mapping Tool and review the item's usage history to verify that data is flowing correctly. Depletion dates are calculated using the data available to Inventory Ally. Accurate sales data and consistent inventory counts help keep those predictions reliable.

If you've confirmed the estimated quantity on hand, recent inventory counts, usage trends, and sales data, but the depletion date still appears incorrect, contact Inventory Ally Support for further investigation.

If a depletion date doesn't match your expectations, review:

Accurate counts and reliable usage data help Inventory Ally generate dependable depletion date predictions.